Introduction: The Editing Assistant, The Invisible Hero
When we think of post-production, the first thing that comes to mind is the lead editor. And of course, they are the visible face of the process, the ones who makes the final cuts and decide which moments remain on the screen. But what many people don't see is the incredible work behind the scenes, where the editing assistants are the true invisible heroes.
This article is a tribute to those assistants who, in addition to handling tons of material and keeping everything in order, ensure that post-production runs smoothly. And, let’s be honest, the title “assistant” falls short of everything they do. Today I want to pose an idea: What if we stopped calling them “assistants” and started recognizing them for what they really are? Editorial Coordinators .
Key Responsibilities of the Editing Assistant in the Workflow
a. Organization of Material: Everything in its Place!
The first big challenge an editing assistant faces is organizing the chaos. From the moment the footage arrives, the assistant is tasked with transforming a bunch of messy files into super-well-structured sequences, dailies, proxies, and folders. This level of organization not only makes the editor's job easier, but ensures that the entire team can access the material quickly and without wasting time.
The truth is, without an editing assistant, editors would waste hours searching for material or syncing audio and video. And time is money!
b. Workflow Implementation: The Basis of Everything
Another critical task is implementing the workflow. What does this mean? Basically, the editing assistant sets up the project in software like Avid, Premiere Pro, or DaVinci Resolve and makes sure everything is ready for editing. From transcoding giant files into 4K or 8K, to creating proxies so the editor can work without their computer crashing, the assistant makes sure everything runs like clockwork.
c. Interdepartmental Communication: The Glue That Binds It All Together
If you’ve ever worked in post-production, you know that communication between departments is crucial. This is where the assistant editor really shines. They act as a bridge between the editorial team and other departments, such as VFX or sound, keeping everyone up to date on the status of the project. Without this coordination, the process would be absolute chaos, and the last thing you want on a large-scale project is for something to get lost along the way.
Keeping the Flow: Editorial Management in Action
a. Data Security: Backups Around the Clock
If you've ever had a hard drive crisis, you know how important it is to have backups . A good editing assistant makes sure that all of your footage is duplicated across multiple drives and in the cloud, so that nothing is lost in the event of a catastrophe. They're also responsible for managing storage, ensuring that files are accessible and well-organized. Think of them as the guardians of your project.
b. Timeline Management: Everything in Order
Assistant editors also manage multiple timelines and make sure they are clean, tidy and ready for the lead editor to work his magic. They also make sure that proxies are working properly, allowing the team to work with lightweight files without sacrificing quality.
c. Exporting and Reviewing Projects: The Final Touch
When the editor finishes his or her part, the assistant editor makes sure everything is ready for review or for other departments. This includes exporting EDLs, XMLs or AAFs so that work can continue smoothly elsewhere, such as in visual effects or sound mixing.
From Assistant to Editorial Coordinator: Time for a Change?
a. More Than An Assistant
If you’ve read this far, you’ve probably realized that calling someone an “assistant” when they’re doing all of these tasks is an understatement. The editing assistant is much more than an assistant. They’re the person who organizes, coordinates, and ensures that the editorial workflow doesn’t break down. Without them, post-production simply wouldn’t work.
b. Proposal: The New Title of Editorial Coordinator
So why not change the title? Editorial Coordinator makes much more sense. It recognises the importance and responsibilities of the position, and gives the rightful place to the person who ensures that the entire team functions as it should.
c. Real Cases
In fact, on many large productions, assistants are already fulfilling this role without getting the credit they deserve. They manage entire crews, interact with multiple departments, and make decisions critical to the success of the project. Formalizing this role under the name of Editorial Coordinator would not only be a step toward recognition, but would also facilitate communication and expectations within the team.
Final Reflection: The Future of the Editing Assistant in Postproduction
The editorial assistant is a fundamental pillar of post-production. They organize, manage, and coordinate. They make sure every phase of the process flows smoothly. But it’s also time to recognize that their role has evolved. The title of Editorial Coordinator is more than just an upgrade—it’s a way to honor the incredible work they do and set clear expectations in the industry.
So, if you are an editorial assistant or manage an editorial team, it's time to give this role the recognition it deserves . And if you have questions or want to know how to improve your team structure, don't hesitate to write to me to schedule a free virtual consultation! Together we can optimize your workflow.
FAQs:
1. What is the difference between an editorial assistant and an editor?
The assistant editor organizes, manages files and makes sure the workflow is under control. The editor takes care of the creative part, making decisions about which cuts to use and how to tell the story.
2. Why change the title to 'Editorial Coordinator'?
The editorial assistant does much more than just “assist.” They coordinate, organize, and manage key aspects of the project. The title of Editorial Coordinator better reflects their responsibilities and gives them the recognition they deserve.
3. What skills does a good editing assistant need?
In addition to technical skills like using Avid, Premiere or DaVinci Resolve, an editing assistant needs to be an excellent communicator, have an eye for organization and be able to solve problems quickly.
4. How can I implement a title change on my team?
Start by recognizing and formalizing the responsibilities of editorial assistants, highlighting their role as coordinators. This can start with small discussions within the team and evolve into formal changes in titles and expectations.
Comments